Issuance of legal books, including cases of loss.

$150 $170 IVAI

Issuance of the legal books of public limited companies and limited liability companies, either for the first time or in case of loss. Corporations have a minimum of three (3) legal books: Shareholders’ Registry, Shareholders’ Meeting Minutes and Board of Directors Minutes book. Limited Liability Companies have only two (2) books: Register of Shareholders and Minutes of Shareholders’ Meetings.

Estimated Delivery Time

1-2 days. In the case of replacement, one month must elapse from the publication in the official gazette La Gaceta.

Why is the issuance of legal books important?

Per the Costa Rican Commercial Code, Corporations and Limited Liability Companies must keep a book of minutes of shareholders' or quota holder's meetings and a record book of shareholders and quota holders. In addition, corporations must keep a book of minutes of the Board of Directors. Each of the books has different purposes, and the information contained in them allows the legal control of the activities of the company, and of the changes in its structure, for example, any change in the bylaws of the company must be recorded in the book of General Assemblies for its due registration in the National Registry, changes in shareholdings must be recorded in the Register of Shareholders or Quota Holders book, and in the case of corporations, decisions to dispose of assets representing more than 10% of the company's net worth must be recorded in the Board of Directors book.

Do you need to issue your company's legal books?

When a company is duly incorporated before the National Registry, the next step is the issuance of the legal books. The issuance of the legal books must follow certain formalities, such as including the corresponding legalization number. Likewise, in the book of Registry of Shareholders or Quotaholders, an opening entry must be made in which the participation that each shareholder or quota holder has in the corporation is recorded, to comply with the provisions of the Code of Commerce, according to which the following must be indicated in this book: (a) The name, nationality and domicile of the shareholder; the number of shares belonging to him/her, expressing the numbers, series, classes and other particulars; (b) Payments made; (c) Transfers made; (d) Exchanges and cancellations; and (e) Encumbrances affecting the shares.

Why PredictaBill?

Fast and accurate legal procedures

Streamline legal processes by drafting contracts and documents accurately, saving time and avoiding issues.

  • Alternative to hourly billing

    Fixed rate regardless of product/service

    Efficiency in notarial processes

    Save time and effort by more efficiently drafting documents for notarial procedures

    Essential Documents

    Company´s Name and ID. Confirm if the books were lost.

    Terms and conditions

    The price indicated here has been estimated assuming that the requested document will be delivered in digital format, or that you will pick up the physical version at the PredictaBill offices. Alternatively, you can request that the document be sent to the location you specify, by courier or Costa Rica postal service, in which case the costs and delivery times that will be indicated at the time of processing the payment for the service will apply


    1. What is the issuance of legal books and why is it important for my company in Costa Rica?

    The issuance of legal books corresponds to the process through which the books of a company are issued for the first time or are replaced due to their loss or deterioration. The issuance of legal books is a requirement for all Corporations and Limited Liability Companies in Costa Rica, its existence allows the fulfillment of specific obligations such as the filing of the Declaration for the Registry of Transparency and Final Beneficiary, changes in the bylaws of the company, or the mere record of administrative decisions. Also, per the Commercial Code, the partners have the right to examine the books, correspondence, and other documents that prove the status of the company.

    2. What are the benefits of using PredictaBill’s legal bookkeeping services?

    By using PredictaBill’s legal book issuance services, your company will benefit from having an organized and secure record of all your legal documents. This will allow you to easily access the necessary information in case of lost documents and comply with the legal requirements established in Costa Rica. In addition, having an updated and complete legal book will facilitate any legal process that may arise in the future.

    3. How can I request the issuance of legal books for my company?

    To request the issuance of legal books for your company, simply contact PredictaBill through our website or by phone. Our team will be happy to guide you through the application process and provide you with all the information you need to get started.

    4. How long does the legal book issuance process take?

    The time needed to complete the legal book issuance process may vary depending on whether the entity has a legalization number, or if the issuance is due to the loss of the original books. However, our team will strive to complete the process in an efficient and timely manner. We will provide you with a turnaround time estimate once we have assessed your specific needs.

    5. What security measures are in place to protect the confidentiality of my legal documents?

    At PredictaBill, we understand the importance of protecting the confidentiality of your legal documents. Therefore, we implement stringent security measures to ensure that your information is protected at all times. This includes the use of secure storage systems and strict adherence to privacy and data protection regulations in Costa Rica. You can rest assured that your documents will be in safe hands with us.