Corporate book entries, including Register of Shareholders and Quota Holders

$160 $181 IVAI

Preparation of entries for the Register of Shareholders in Corporations, or Register of Shareholders in the case of Limited Liability Companies. These types of entries are generally used to document changes in the distribution of shares or quotas, or when there is a condition affecting them, such as limitations on political and economic rights, or when they have been given as collateral. Estimated Delivery Time / 1-2 days

Why are corporate book entries essential?

In Costa Rica, the ownership of shares (in corporations) and quotas (in limited liability companies) must be identified in the corresponding legal book. The entry in which the ownership of the shares is recorded, together with the share certificates in the case of Corporations, is the legal document that identifies who the shareholders or quota holders of a company are; based on this, the capital certifications are issued, which in many occasions are requested by financial entities, or various interested parties, to know who the owners of a company are. Likewise, when filing the Declaration for the Registry of Transparency and Final Beneficiary, the date of such entry must be reported, under oath.

Do you need an entry in your company's books?

A client may require this service for various reasons, for example, when one of the shareholders or quota holders assigns or transfers its shares to another, in whole or in part, if it has lost the original book, or if after the incorporation of the company the corresponding entry has not been included in the corresponding book and therefore there is no legal support on the ownership of the shares. PredictaBill is in charge of providing this service efficiently and reliably, ensuring the correct management of corporate books and the fulfillment of legal obligations.

Why PredictaBill?

Fast and accurate legal procedures

Streamline legal processes by drafting contracts and documents accurately, saving time and avoiding issues.

Alternative to hourly billing

Fixed rate regardless of product/service

Efficiency in notarial processes

Save time and effort by more efficiently drafting documents for notarial procedures

Essential Documents

Corporate name:

Shareholders / Partners (as the case may be):

Full name
Copy of shareholders’ / partners’ IDs
Civil status
Domicile
Number of shares, interests, or other sort of participations (as applicable depending on the type of entity) held by each shareholder / partner and the date in which they were acquired

Copy of the corporate books. Once the drafts have been completed, the originals will be required.

Copy of the company’s bylaws.

Acquire Corporate book entries, including Register of Shareholders and Quota Holders

Terms and conditions

The price indicated here has been estimated assuming that the requested document will be delivered in digital format, or that you will pick up the physical version at the PredictaBill offices. Alternatively, you can request that the document be sent to the location you specify, by courier or Costa Rica postal service, in which case the costs and delivery times that will be indicated at the time of processing the payment for the service will apply

FAQ

1. What are corporate books and why are they important for my company in Costa Rica?

Corporate books are legal records that contain detailed information about the structure and operations of a company. They are important because they comply with legal and tax requirements in Costa Rica, and provide transparency and documentary evidence of the decisions and actions taken by the company. Corporations have 3 legal books: Shareholders’ Registry Book, General Meetings Book, and Board of Directors Book; while limited liability companies have 2 legal books: Quota Registry Book and General Meetings Book.

2. What is the difference between the Shareholders’ Registry and the Shareholders’ Registry?

The Register of Shareholders is used by corporations to keep an updated record of the shareholders and the number of shares they own in the company. On the other hand, the Register of Quota holders is used by limited liability companies (LLC) to keep a record of the quota holders and the number of quotas they hold in the company; any transfer of quotas, to affect third parties, must necessarily be recorded in the corresponding book, or have a date certain, and may also be recorded in the Mercantile Register. Both registries must follow the same formalities regarding the information to be contained in the entries, however, in the Shareholders’ Registry reference must be made to the certificates issued.

3. What are the legal requirements to keep corporate books updated in Costa Rica?

In Costa Rica, companies are required to keep their corporate books updated and available for inspection by the competent authorities. This implies registering any change in the shareholding or shareholder structure, as well as any modification in the company’s bylaws. In addition, it is important to keep proper records of the minutes of shareholders’ or quota holder’s meetings.

4. Can I hire a third party to keep my company’s corporate books in Costa Rica?

Yes, it is possible to hire a third party, such as PredictaBill, to keep your company’s corporate books in Costa Rica. This can be beneficial if you do not have the time or expertise to keep the records up to date. However, it is important to make sure that the third party contracted complies with legal requirements and has experience in managing corporate books.

5. What happens if I do not keep my corporate books up to date in Costa Rica?

If you do not keep your corporate books up to date, your company may face legal and tax penalties in Costa Rica. In addition, the lack of proper records can hinder informed decision-making and transparency in the company. Therefore, it is essential to comply with legal requirements and keep your corporate books up to date at all times.